Executive Secretary Job at Inficare, Morris Plains, NJ

  • Inficare
  • Morris Plains, NJ

Job Description

Job Title: Executive Secretary


Location: Morris Plains, NJ 07950 (Onsite)


Job Type: Contract


Duration: 8 Months


Experience: 2+ years in secretarial and administrative work

Job Overview


Our client is seeking an experienced Executive Secretary to provide comprehensive administrative and secretarial support to senior leadership. This is a full-time onsite role with business casual dress code and standard office hours (8:00 AM - 4:00 PM). The ideal candidate is organized, professional, and proficient in Microsoft Office.

Key Responsibilities

  • Provide secretarial assistance to Chiefs/Executives
  • Manage and schedule calendars for meetings and events
  • Answer telephones and take messages
  • Handle filing, scanning, printing, and faxing
  • Prepare agendas and complete meeting minutes
  • Prepare reports via Microsoft Excel and/or Word for submission to Directors/Chiefs
  • Review, route, and sort incoming correspondence
  • Track staff time-off requests
  • Maintain confidentiality of all information and files
Required Skills

  • Proficiency in Microsoft Office Suite - Word, Excel, Teams, Outlook 365
  • Strong calendar and scheduling management
  • Excellent telephone and communication skills
  • Experience with filing, scanning, printing, and faxing
  • Ability to prepare and format reports
  • Strong organizational and confidentiality skills
Preferred Skills

  • Experience supporting C-suite or senior executives
  • Familiarity with meeting minutes and agenda preparation
Location & Work Model


Onsite - Morris Plains, NJ 07950. Business casual dress code. Work hours: 8:00 AM - 4:00 PM (unpaid lunch 12:00 PM - 1:00 PM). Interview mode: In-person.

Engagement Details

Job Tags

Full time, Contract work, Casual work, Work at office

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